The name of the organisation is the City Legal Information Group. This may be abbreviated to CLIG.

2. OBJECTS

CLIG exists to develop the role of legal information professionals in and around the City of London.

CLIG intends to organise a variety of meetings throughout the year to facilitate members' continuing professional development opportunities and to provide a forum for networking for mutual benefit.

3. MEMBERSHIP

Membership is open to everyone with an interest in the provision of legal information. The activities of the Group are, however, usually held in and around the City of London.

All membership of CLIG is personal and non-transferable, and will be granted or renewed only after the current annual subscription has been paid. Membership renewals are due annually on 1 April. Any member not having renewed their membership by 1 July will be deemed to have resigned. Subscription rates are set annually, and must be approved by the membership at the Annual General Meeting.

Each member has one vote and only members have the right to be elected as officers or members of the Committee.

4. MEETINGS

An Annual General Meeting shall be held at such time and place as the Committee decides but not more than 15 months shall elapse between the date of one Annual General Meeting of the organization and the next.

The business of the AGM will be decided by a show of hands and there is no provision for proxy voting. Tellers may be appointed by the AGM Chair to count the votes and unless the meeting decides otherwise a simple majority will suffice.

Meetings to fulfil the objects of the organisation are held at such times and places as the Committee decides.

5. OFFICERS AND COMMITTEE

The Committee shall consist of the offices of: Chair; Vice Chair; Membership Secretary; Treasurer; and Newsletter Editor/Webmaster and of a further six Ordinary Members.

The Chair shall serve a term of office of one year and will not be eligible for re-election to that office within three years, save that if no Committee member is able to take on the role of Chair, the existing Chair may continue in the post for a further year. The Vice Chair will normally become Chair after one year and, should it be known before the election that the Vice Chair cannot assume the duties of Chair, the post of Chair will be filled during the election.

All other officers and Committee Members shall be elected annually and will take office three days after the date of the Annual General Meeting. The Treasurer and Membership Secretary may be re-elected to those positions for a maximum of three consecutive years. All Committee Members may be re-elected to the Committee for a maximum of five consecutive years and must then stand down for a period of at least one year before applying to be re-elected to the Committee.

A quorum of the Committee shall consist of a simple majority of its members, one of whom must be an Officer. The Chair shall have a casting vote irrespective of whether he/she has exercised his/her initial vote on the same issue.

If a Committee Member resigns before another can be elected at the AGM, a casual vacancy will be created which will be filled by a majority vote of the Committee. The new Committee Member will then be put forward for re-election as normal at the AGM. The Committee shall also be able to co-opt additional non-voting members for specific duties as required.

The Committee may appoint and dissolve ad hoc Sub-Committees and Working Parties as required. The Chair or other Officer of such subordinate body must report regularly to the Committee on its activities. One Committee member shall be appointed ex-officio to each subordinate body.

6. ELECTIONS

Elections shall be held annually for any vacant post on the Committee. If there is only one nomination for each post the candidate shall be returned unopposed. If there is more than one nomination the Membership Secretary is to organise a postal ballot of the members. (See Policy Statement for more details)

7. FINANCE

The funds of the organisation are vested in the Committee which will maintain a bank account. The Treasurer is at all times responsible for the administration of the funds of the organisation and is so accountable to the Committee and the Annual General Meeting.

Cheques up to £750 may be drawn on the signature of any Officer. Above this amount the signature of another Officer is additionally required.

An Honorary Auditor, not a member of the Committee, shall be elected at the Annual General Meeting. He/she is expected to certify the accuracy of the accounts as presented to the Annual General Meeting.

8. AMENDMENTS

The Constitution may be amended by proposal published not less than 10 days in advance of the Annual General Meeting and only then if 55% of the members present at the Annual General Meeting vote in favour of the proposal.

9. DISSOLUTION

A resolution to dissolve the organisation may be moved only at an Annual General Meeting supported by 75% of the members present. The organisation shall automatically be dissolved if it fails to hold an Annual General Meeting for two consecutive years.

Any property remaining after the discharge of all debts and liabilities of the organisation shall be given to the Wallace Breem Memorial Fund.